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Account Assistant/Finance Clerk
GRAND SWISS HOTEL LTD
Accounting, Auditing & Finance
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Rest of Nigeria (Anambra) Full Time
Hospitality & Hotel NGN 75,000 - 150,000
New
Today
Job Summary
We are looking to hire a suitable candidate to fill this position to assist in day-to-day finance operations. The ideal candidate is primarily responsible for computing, recording, collecting, analyzing, and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel. Additionally responsible for generating bills and collecting all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Also, Assist the finance manager in directing the financial activities of the hotel.
- Minimum Qualification:Diploma
- Experience Level:Entry level
- Experience Length:1 year
Job Description/Requirements
Responsibilities:
- Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, and General Ledger reporting.
- Cash handling functions for the hotel and reconciling all cash dropped at the front desk.
- Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.
- Assist with financial and tax audits.
- Assist with preparing tax returns and corporate reporting requirements.
- Assist the Financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings, and full P & L responsibility.
- Assist the Financial Controller with completing the year-end audit process.
- Review and approve all reconciliation and audit work papers.
- Post city ledger payments in the property management system, reconcile and bill all city ledger accounts.
- Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
- Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
- Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.
- Reconciles bank statements.
- Prepare wire transfer confirmations for reimbursable invoices.
- Prepare credit card authorizations for American Express, Visa, Master, Diners, etc., and send them to vendors.
- Verify if the credit card service charge is billed correctly for all credit card transactions.
- Reviewing all ledger details guest ledger, city ledger, and deposit ledgers to validate proper payment and revenue posting.
- If any imbalance or difference is found on the ledger then coordinate with the PMS team to resolve the same.
- Review the postings, payments, revenue, and guest balance reports on a daily basis.
- Ensure correct taxation is applied on all billing software like Property Management Systems (PMS), Point of Sale (POS), and SPA software.
- Maintains accounting databases by entering data into the accounting program.
- Assists with reimbursable invoicing.
- Set up new accounts in accordance with the established credit policy.
- Assign unique AR number to new approved accounts on both PMS and Back office software.
- Assist in reconciling open account status items.
- Input General Cashier Summary and maintain binder.
- File and distribute credit card cancellations, bulletins, and credit warnings.
- Process and follow up on all returned checks accepted as cash payments.
- Record General Ledger and City Ledger reconciliation.
- Analyze revenues, commissions, and expenses to ensure they are recorded appropriately on a monthly basis.
- Maintain Vendor’s permanent files and Certificates of Insurance.
- Maintain contracts for vendors.
- Process payroll or verify payroll dollars and reports.
- Process authorize purchase requests as needed.
- Rotating monthly audits of inventories / Entering final inventory totals into a spreadsheet.
- Maintain Office supplies and ordered as needed.
- Any other job-related duties as and when assigned by the Financial controller.
- Accomplishes accounting and organization mission by completing related results as needed.
Requirements:
-
Minimum academic qualification of a High School Graduate or Master of commerce or BS in Accounting preferred
- 1 - 2 years of work experience with previous accounting Office experience or experience in Hotel or Hospitality related Finance and Accounting.
- Strong organizational skills with attention to detail. Ability to compile facts and figures. Command of the English language both written and verbal.
- Proficiency with MS Office (Excel / Word) and experience with PMS like Opera, Room Master, Protel, Visual One, Delphi, Sun Finance, Oracle Finance, SAP, etc.
Remuneration: NGN 70,000 - 100,000
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